Volunteer for this event
DAY BEFORE RACE (FRIDAY NOVEMBER 3)
We need help with things like sorting and labeling supplies, picking up last minute donations, putting out "no parking" signs along race route etc. Must have Friday, November 3 off from work or school and be physically strong enough to lift items like cases of water and boxes of supplies. Time of day will be determined later, based on availability of truck. Hand trucks and dollies will be available for moving items.
EVENT SET UP ** PLEASE NOTE THAT THIS ROLE STARTS AT 5:30 A.M.
Meet early and prepare for the event. This will include things like putting out signs and banners, setting up tents, tables, chairs, trash and recycling bins. Opening cardboard boxes/bins and unloading contents.
SIGNAGE AND TRAFFIC CONTROL
Hang and/or distribute directional signage. Stand at Clairmont Road and along entrance drive to make sure participants see where to turn. Make sure they know where to park and how to find registration so that everyone finds us easily and is greeted first thing by smiling faces! We will provide signs, glow sticks and other things to help you be more visible. This is a job for friendly, outgoing folks. Requires standing for about an hour.
VOLUNTEER CHECK IN
Greet volunteers as they arrive. Make sure all volunteers receive a volunteer shirt, knows their assignment, and knows where to go.
Before the race, assist runners with checking in or registering for the race, receiving their bib and directing them to the starting line or gear check. After the race, distribute runner shirts.
Course monitors spread out along the race route to assist the police officers with route safety. Police officers are stationed at intersections, and course monitors are stationed along the route in between the police officers to make sure that runners stay on the correct route and keep to the right so that return runners can pass safely. Course monitors also assist in alerting race director and police if a runner has an injury or other emergency. This job requires walking and standing for about an hour.
Our Sweeper(s) walk the race route behind the last or slowest walkers. This role is to make sure that the slowest participants on the course are not forgotten, and that they do not get lost. This is mainly accomplished by ensuring that the cone truck doesn't go by and remove the orange cones until these "stragglers" are finished. This role can be filled by one person, or two.
This job consists of handing out medals to runners as they cross the finish line.
FINISH LINE WATER DISTRIBUTION
Hand bottles of water to finishers after they cross the finish line.
Set up “Step and Repeat” screen. Set up trophies according to age and placement to make it easier to distribute trophies at the awards ceremony. Distribute trophies to winners in various team and age categories during the awards ceremony.
Set up tables and signage for water station at the mid-way point along route. Prefill cups with water, and quickly replace as runners begin coming through. Once runners are past, pick up discarded cups and break down the water station. Requires driving to the water station location, so volunteers should have access to a car. Also requires standing for about an hour.
FOOD AND BEVERAGE TABLES
Unpack food and beverages from boxes. Set up on tables. Restock tables as needed. Box any remaining food and beverages back up after the event ends.
We need good photographers to catch candid photos before, during and after the race. This would included photos of volunteers, vendors, teams, runners with their medals at the step and repeat banner, etc. Professional photography skills not needed; just a good eye and a phone or camera that takes good quality photos. Must have the ability to upload photos within 24 hours to a cloud in order to share with the DDD Foundation, Inc.
EVENT BREAK-DOWN AND CLEAN-UP
This role consists of disassembling tents, folding up tables and chairs, picking up trash and recycling, rolling up signs and banners, loading supplies onto event truck, etc. Arrival time and departure time are later in the morning than most other volunteer jobs.